Workflo

Who It's For

Workflo is for people whose day is structured around recurring meetings and focus blocks and who are tired of manually opening and arranging the same apps before each one. Rather than a tool you invoke to fix a scattered desktop, Workflo prepares the desktop for you ahead of time — it's aimed at users who'd rather their workspace be ready when they sit down than have to build it themselves every time.

How It Works

Workflo runs as a menu-bar app and watches the system clock and your calendar for triggers: a scheduled time, or a calendar event with a video link coming up. When a trigger fires, it activates a Scene — a saved collection of apps and window placements, named per workspace ("writing," "review," "monitoring"). Applying a Scene opens whichever apps aren't already running, places every window in its assigned position, and clears windows that don't belong to that Scene. Nothing happens silently: a cancelable countdown precedes every automatic change, so you can stop it or trigger the Scene manually with a hotkey instead of waiting. Scenes are designed on a canvas in Scene Studio, which supports dual-monitor layouts. Outside of scheduled Scenes, Stash (⌥⇧S) hides every window with one keystroke and restores them the same way, launch placement reopens new apps at a remembered position instead of macOS's default spot, and per-app rules let you exclude specific apps or preserve their sizes. When you dock, undock, or change displays, Workflo returns every window to its exact position within about a second.

Compared to Alternatives

Compared to Putback, which restores window positions when displays reconnect and layers named Scenes on top for manual recall, Workflo's Scenes are primarily calendar- and time-triggered rather than hotkey-first — it's built to fire automatically before a meeting rather than wait to be invoked. Compared to WindowRanger, which organizes windows into persistent virtual workspaces with Freeform, Tiled, or Accordion layout modes, Workflo doesn't offer distinct layout algorithms — it opens apps and places windows into fixed positions defined per Scene. Both Putback and Workflo restore exact window positions on display changes; Workflo's distinguishing feature is tying that restoration and app-launching to your calendar.

Requirements

• macOS 14 or later
• Accessibility permission required
• No SIP disabling required
• $19.99 one-time purchase, 7-day free trial, no credit card required
• No subscription

Getting Started

Download from getworkflo.app and start the 7-day free trial — no card required. Grant Accessibility permission when prompted, then open Scene Studio to build your first Scene: add the apps you want, draw their window positions, and name it after the workspace it represents. Set a calendar or time-based trigger for it, or assign it a hotkey to run manually. The changelog is at getworkflo.app/changelog.